System demonstration

Workflow Control System Demonstration

A compact operating surface for a representative invoice-mismatch exception. The data, names, and timestamps are synthetic. No real client or outcome is claimed.

Item: PO-4471 / Invoice mismatch
Status: Representative
No client data used

Operating surface

Exception queue

A real control surface shows state, owner, blocker, next action, and aging in one place.

AP exception queue

Invoice matching

PO-4471 / Invoice mismatch

Item	Status	Owner	Blocker	Next action	Aging
PO-4471 / Invoice mismatch	Exception assigned	S. Chen	Unit price differs	Review vendor note	2h
PO-4462 / Freight variance	Pending intake	AP queue	Missing BOL	Request carrier doc	1d
PO-4490 / Quantity mismatch	Awaiting approval	L. Rivera	Receipt short	Approve partial pay	3h
PO-4451 / Duplicate invoice	Closed	System	None	Recorded	2d

Expanded exception: PO-4471

Evidence: Vendor invoice line 3 unit price is $14.50 per unit; purchase order line 3 is $13.00 per unit. Vendor note states the difference is a reclassified fuel surcharge.
Tolerance check: Permitted variance is 5%. The discrepancy exceeds tolerance and requires human approval.
AI draft recommendation: Approve an adjusted payment of $13.00 per unit plus a separate $1.50 fuel surcharge line, with the GL code updated to freight.
Required approver: AP Manager

Decision panel

Recommended action: Approve adjusted invoice with corrected GL code. This recommendation is a draft and requires human review before the decision is recorded.

Decision log

Timestamp	Decision	Approver
09:14	Exception assigned	System
09:47	Vendor note requested	S. Chen
11:02	AI recommendation drafted	System
11:15	Adjustment approved	AP Manager

Synthetic data for demonstration only. Buttons are visual and do not perform real actions.

What this shows

Controls, not just visibility

The surface is useful because it ties the exception to evidence, a draft recommendation, a required approver, and a recorded decision. Operators know what to do next; managers know what was decided and why.

Synthetic-data disclaimer

PO-4471, the vendor, the amounts, and the approvers are invented. The surface demonstrates the model, not a client result.